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Full job description
The successful tendering of large and small projects: as an administrative assistant, you will contribute to this. The complexity of procurement and contract processes at Rijkswaterstaat does not scare you. It actually gives you energy! Become part of our skilled team and come and work at Rijkswaterstaat as an administrative assistant. Apply now!
How you contribute in your role You play an important role
in supporting all tenders of the Procurement Team (AT). In this position, you will work closely with the procurement advisor, both in large-scale and small-scale tenders. It is a multifaceted role in which collaboration and mutual support are central, both with your direct colleagues within the back office and with the AT advisors. You are involved in multiple tenders at the same time.
in supporting all tenders of the Procurement Team (AT). In this position, you will work closely with the procurement advisor, both in large-scale and small-scale tenders. It is a multifaceted role in which collaboration and mutual support are central, both with your direct colleagues within the back office and with the AT advisors. You are involved in multiple tenders at the same time.
Your responsibilities include:
working in TenderNed: drawing up announcements, uploading and publishing tender documents, processing requests for changes
Testing bank guarantees to meet required standards
Efficient processing of physical and digital incoming mail
Fulfilling the role of secretary and administrative elaboration of documents following tenders or lotteries
searching for documents and keeping overviews in SAP and Excel, planning tenders in Outlook, keeping a list of actions for the AT plenary meeting and incidental minutes of meetings
This is what gives you satisfaction
By carrying out your tasks, you contribute to the smooth execution of tendering processes and ensure that the Tendering Team can operate efficiently and effectively. You are an important link in coordinating and administratively supporting various aspects within the team, ensuring the successful course of projects.
By carrying out your tasks, you contribute to the smooth execution of tendering processes and ensure that the Tendering Team can operate efficiently and effectively. You are an important link in coordinating and administratively supporting various aspects within the team, ensuring the successful course of projects.
Collaboration and mutual support are central to this role. As an administrative assistant, you will work closely with direct colleagues within the back office as well as with the advisors of the Tendering team. This team-oriented aspect not only provides a positive working environment, but also the opportunity to jointly contribute to the success of projects.
Because of your excellent command of the Dutch language, both verbally and in writing, you contribute to effective communication within the team, the preparation of documents and the provision of accurate reporting.
Are you someone who believes in the power of collaboration and the added value of teamwork? Then we are looking for you!
Apply now, we are looking forward to it!
Would you rather speak to a future colleague first? Call Evelien Bremer – van Swieten, senior employee Real Estate and Infrastructure, on 06-30651892 or send an e-mail to [email protected]!
Apply now, we are looking forward to it!
Would you rather speak to a future colleague first? Call Evelien Bremer – van Swieten, senior employee Real Estate and Infrastructure, on 06-30651892 or send an e-mail to [email protected]!
Vacancy number: TBA-105-GPO
Would you like to work at Rijkswaterstaat within Major Projects and Maintenance (GPO)? This organisational unit shapes the Dutch infrastructure through iconic projects. On the one hand, GPO is responsible for all construction and maintenance projects and, on the other hand, for complex replacement and renovation projects. Some even have a sizable industrial automation component. Examples include projects such as the reinforcement of the Afsluitdijk and the sustainable IJmuiden sea lock, the renovation of the 1st Heinenoord tunnel and the wind farm on the Maasvlakte in Rotterdam. Sustainability, innovation, information and the balance between people, economy and nature have our absolute attention.
GPO’s mission of 2030 is to ensure that Rijkswaterstaat, and all its infrastructure projects, operate in an energy-neutral way. Together with partners, such as municipalities, provinces, water boards and market parties, GPO strives for projects with social added value.
In total, more than 900 people work within GPO, spread over four directorates: Procurement & Contract Management, Production & Project Management, Technology & Technical Management and Operations & Project Management.
Procurement and Contract Advice (ICA), The Procurement Team The Procurement Team
works for Major Projects and Maintenance (GPO) and Programmes, Projects and Maintenance (PPD) and falls under the Procurement and Contract Advice (ICA) department of the Procurement and Contract Management Department.
works for Major Projects and Maintenance (GPO) and Programmes, Projects and Maintenance (PPD) and falls under the Procurement and Contract Advice (ICA) department of the Procurement and Contract Management Department.
The Procurement and Contract Advice department consists of 4 teams with a total of approximately 125 employees, of which 1 of the 4 teams is the Procurement Team with a department head and a coordinator. The Tendering Team consists of 18 tendering team advisors (AT advisors) and 3 back office employees.
It is a stable, enthusiastic and sociable group of colleagues who work closely together. There is a good balance between the workload and job satisfaction is very important. Once a month, a meeting takes place with all AT advisors during which various topics are discussed, knowledge is shared and exchanged. As an administrative assistant, you will provide administrative support to all AT advisors regarding GPO and PPO tenders.
Do you have any questions about the content of this vacancy?
Elsja van Bokkem, Head of the Purchasing and Contract Advice department
06-29479615
Application procedure
Applying and selection
Respond to the vacancy with your CV and cover letter. We will assess your CV and cover letter on the mentioned job requirements. It is possible to apply until the deadline mentioned in the vacancy text.
E-assessment
For some positions, an online assessment is part of the procedure. In that case, you will receive more information about the procedure and the deadline by e-mail.
Digital selection day
We invite you by phone or e-mail to a digital selection day where you will have a maximum of two interviews. Depending on the position, a role play can also be part of the selection day.
Feedback
After the selection day, you will receive feedback from us and we will discuss whether we are a match.
In service
Your manager will invite you for an employment conditions interview (by phone). You will be told where and when you can start your new job at Rijkswaterstaat. Welcome aboard!
Location: Utrecht
Application Deadline: March 19, 2024
HOW TO APPLY FOR THE JOB ROLE
Click Here to Submit your Application on the Company’s Website
