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Job Description:
The Bilingual Administrative Assistant supports the executive leaders of the Group Insurance Sales department. They provide a broad range of administrative and general office support including managing travel, scheduling and expense reporting for multiple executives at senior management levels.
JOB DUTIES
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Take calls, manage scheduling and maintain travel arrangement for Executives.
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Process expense reports for Executives.
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Maintain financial records (budgets, expenses).
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Create spreadsheet and reports for Executives to distribute to Sales team members.
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Provide an excellent customer service experience and liaise with external and internal facilitators on logistics.
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Monitors, tracks and reports attendance for the Executives teams.
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Prepare and organize presentations for the Executives teams.
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Receive visitors; manage security cards for visitors and employees.
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Liaise with IT for all technological problems and requests.
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Manage office supplies and other inventory and order more as required.
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Order catering and, book and set-up meeting rooms.
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Assist and work closely with HR Shared Services team.
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Assist other head office Executives when they visit the Toronto office.
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Perform other duties and projects as requested.
REQUIREMENTS
Education
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College diploma in office administration
Experience
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Three to five (5) years of experience as an executive assistant to one or more executives.
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Extensive experience providing administrative support to senior management, handling a broad range of administrative matters, and standard office practices and procedures.
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Considerable experience working with confidential materials/information for senior management staff.
Skills
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Strong communication skills, both orally and written
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Must be resourceful, adaptable and possess a high degree of initiative
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Ability to prioritize multiple tasks and manage interruptions and to assess situations to determine the importance, urgency and risks.
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Excellent organizational and time management skills, including attention to detail, ability to set priorities, meet deadlines and work effectively with minimal supervision, and deal with conflicting priorities and work demands.
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Microsoft Office and Office 365 proficiency
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Excellent English & French language skills
Beneva is an equal opportunity employer, so we encourage all Women, persons with disabilities, Indigenous people as well as visible and ethnic minorities to apply.
Purpose : True to its purpose, Beneva places people at the heart of its actions and contributes to the well-being of the community. It accompanies its clients in all stages of their lives, both for their insurance and for their financial services.
Location: Toronto, ON
Application Deadline: 6th February, 2024
HOW TO APPLY FOR THE JOB ROLE
Click Here to Submit your Application on the Company’s Website
