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Full Job Description
A great opportunity to advance your administrative career!
The Vital Statistics Agency (Agency) administers a Provincial program focusing on the registration of vital life events and the production of abstracts and certificates of those events to the general public. The Agency is responsible through existing legislation for birth, death, stillbirth, marriage, change of name, adoption, and wills registry. Other services include issuance of marriage licenses; disposition permits; certificates; and, appointment of marriage license issuers, marriage commissioners, district registrars, and the registration of religious representatives. The Agency also produces data and a number of health status indicators that are utilized as key information resources by both provincial and federal health planners and researchers.
The Confidential Services Unit administers the change of name, adoption registration and adoption genealogy functions for the Agency. The Unit completes authorized confidential changes of name as required. These functions are administered in accordance with the Vital Statistics Act, Name Act, Adoption Act and the Freedom of Information and Protection of Privacy Act.
The Confidential Services Clerk is responsible for processing legal changes of name, registering of adoptions, and providing support to the Team Lead for investigative information enquiries.
Job Requirements:
- Secondary School graduation or equivalent (GED);
- A minimum of 3 years of clerical/administrative support experience working in a high-volume customer service environment providing service delivery to the public.
- A minimum of 2 years experience with MS Word, Excel, email, databases, and other standard computer applications.
Preference may be given to applicants with:
- Post-secondary education.
- Experience working with confidential files and handling sensitive information.
- Experience performing duties independently and under limited guidance.
- Experience referencing, interpreting, and applying a variety of policies and procedures to determine the appropriate course of action.
For questions regarding this position, please contact Renae.Kinnee@gov.bc.ca.
About this Position:
An eligibility list may be established.
Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452.
OPTIONAL: For external postings include benefits statements from Optional Statement Library (BCPS blurb or PEA blurb)
How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above.
Cover Letter: NO – Please do not submit a cover letter as it will not be reviewed.
Resume: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.
Questionnaire: YES (COMPREHENSIVE) – You will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. Please allot approximately 60 minutes to complete the questionnaire.
Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible.
Additional Information:
A Criminal Record Check (CRC) will be required.
The BC Public Service COVID-19 Vaccination Policy defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.
Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
Location :Victoria, BC
Application Deadline :3/2/2023
HOW TO APPLY FOR THE JOB ROLE
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