Justice Officer 2 (Clerk 3) at Province of Nova Scotia

About Us

The Court Services Division of the Nova Scotia Department of Justice is dedicated to excellent service and the provision of fair and accessible administration of justice, including court administration and security.

The Division provides administrative support to the courts listed: Nova Scotia Court of Appeal, Supreme Court of Nova Scotia (including Family Division), Provincial Court, Family Court, Small Claims Court, Probate Court and Bankruptcy Court. The courts act independently from the government to address individual cases.

For more information on the Department of Justice Court Services please visit our website: https://novascotia.ca/just/Court_Services/

About Our Opportunity

As a Justice Officer 2, you will provide a broad range of administrative support, as well as being the first point of contact for the public and clients of the Court system. You will receive and balance monies paid into the court and enter and retrieve data from automated systems. You will also record and process documentation, adhere to policies and processes and maintain filing systems, all while working as a team player.

In the role of Justice Officer 2, you may be required to attend Court to call cases and swear or affirm witnesses, interpreters and translators. The incumbent will also perform duties as a Justice of the Peace as needed.

Primary Accountabilities

• Receive and respond to requests relating to all court matters dealt with by various levels of court by telephone, fax and email
• Receive and receipt all monies paid to the court, balance monies received on a daily basis, prepare daily cash reports and bank deposits in accordance with departmental account procedures
• Maintain court filing systems
• Schedule court cases and monitor the court calendar of pending cases
• Provide a broad range of administrative support services

Qualifications and Experience

As the successful Justice Officer 2, you will have four years of related experience. A relevant combination of education and experience will be considered. Exposure to a legal environment is considered an asset.

For this position, your experience and competency in a computerized environment with proficient and accurate keyboarding and data entry skills is required. You will have experience adapting to rapidly evolving technologies and procedures.

You will possess strong communication and customer service skills and have experience handling cash and debit/credit card payment transactions.

Your ability to deal effectively with the public in a multifaceted and stressful environment, often in confrontational and sensitive situations will be important to your success in this role. The strong organizational, time management and multi-tasking skills you have developed will be important. Your key skills include attention to detail, confidentiality, and the ability to work under pressure and deadlines.

Sound knowledge of the justice system and government services for referral are assets in this position. Bilingualism with oral and written skills in English and French will also be considered an asset.

We will assess the above qualifications using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Equivalencies include, but are not limited to:

• Three years of undergraduate study in addition to one year of related experience
• A two-year certificate/diploma plus two years of related experience
• A one-year certificate/diploma plus three years of related experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and Union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click here to learn more about our various benefits offerings and eligibility criteria.

Working Conditions

• You will be exposed to emotional and sensitive issues, dealing with difficult or distraught individuals creates a stressful environment
• There is a high demand for accuracy and attention to detail while working in a high volume and complex service area
• Regardless of the situation you must be able to display a completely impartial attitude at all times

Additional Information

Some travel and overtime may be required.

This position will require an enhanced level of security screening for external applicants.There are (2) Term employment opportunities based in Yarmouth. One position has an anticipated end date of May 30, 2024 and the other position will end on March 30, 2025.

The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless career paths.
• Department Specific Flexible working schedules.